Understand the Different Types of Film, TV, and Production Crew Accommodation
Before booking a space, it is important to understand the different types of accommodation available. Production crews tend to stay in hotels, serviced apartments, or guest houses. Do you need basic crew rooms for a night, or serviced spacious facilities for them to be comfortable for a longer period of time? Each of these options provides unique services that cater to particular needs. While it is always a good practice to research each option thoroughly, it is recommended that you select a choice that is most comfortable for your team and within your company budget.
Consider the Size of the Production Crew and Budget for an Appropriate Accommodation Option
The size of your team will determine the type of accommodation you select. For larger groups, serviced apartments are ideal as they provide larger spaces and can be cheaper overall. It is important to consider the budget for accommodation. Some production companies are willing to pay more for additional luxuries, while some prefer affordable options. When selecting accommodation, consider your budget and the needs of your team.
Select a Location That Is Close to Rehearsal Venues and Set Locations
When booking accommodation for production teams, it is important to consider its distance from the set location. The production crew would need to leave the accommodation at odd hours, so proximity to set or rehearsal venues would be an important consideration. The right location and proximity to work areas minimize transport issues and stress in traveling to and from set locations. Consider accommodation options that are within a reasonable distance, preferably within a 30-minute drive to the work location.
Calculate Your Budget for Film, TV, and Production Crew Accommodation
The cost is always an essential element to consider when booking accommodation for a production crew. Construction companies and building contractors should ensure that the price of the accommodation fits their budget. One way to ensure an affordable deal is to research crew room or accommodation prices before booking and negotiate better prices where possible. Construction companies and building contractors may also find it useful to inquire if long-term deals or discounts are available for a large crew staying over a more extended period.
More than Crew Rooms?
Often, production companies look for an option that includes services such as housekeeping, laundry, and meals. These additional services make it easier for the crew to focus on their work instead of worrying about their well-being off-set. This ensures that they have the time and energy to work efficiently and seamlessly.
Research and Select a Variety of Potential Accommodation Options to Choose From
The best way to find the right accommodation for your production crew is to research the different options available. Check online, read reviews, and compare prices to find the best option that suits your needs. Make a list of the accommodation options that offer suitable spaces, services, and proximity to the work location. Narrow the options down as you consider other factors such as budget, additional services, and general standard of the accommodation.
Make Sure to Consider All Costs Associated with the Booking Such as Taxes, Insurance, Transportation, etc.
When booking accommodation or crew rooms, make sure that you fully understand the additional costs. These typically include taxes, insurance, parking, transportation, and, at times, food. You may also need to pay an upfront deposit, which is standard practice before the actual booking date. Take note of these additional costs, so you do not end up with unpleasant surprises.
Check Accommodation Provider Policies
It is always important to check the accommodation provider's policies before making payment. Standard policies include check-in and check-out procedures, damage deposit details, and pet-safe regulations. Before booking accommodation, check the policies to avoid any misunderstandings that could lead to inconvenience, payment disputes, or disciplinary procedures.
Utilise Online Platforms Such as Comfy Workers to Book a Space That Suits Your Needs
Your first thought on an online boooking platform maybe Airbnb. Although, for large groups, multiple teams and longer duration Airbnb isn't really suited to the needs of the business booking. Booking accommodation online is made easy with various online platforms such as Comfy Workers. These platforms provide an array of accommodation options that suit production companies' accommodation needs. Comfy Workers, in particular, has a dedicated team to deal with the needs of film, tv, stage and production clients accommodation needs.
Wrapping up your film, TV, stage, and production crew accommodation
In conclusion, booking film, TV, stage, and production crew accommodation requires careful planning and consideration to ensure that the team is provided with the best possible living standards. Consider all factors that would make the accommodation comfortable, practical, and convenient for the crew. Ensure that the budget is manageable and affordable while not compromising on quality. Book your suitable accommodation well in advance to avoid any last-minute rush or complications. Use online platforms for guaranteed safety, comfortability, and, ultimately, satisfied workers that are productive and essential for creating a successful production.